Window Cleaner Invoice Example

What should a window cleaner invoice include?

• Each site or storefront as its own line if you clean multiple locations for one client
• Frequency of the clean, weekly or monthly, noted in the description or project name
• Any add-on work such as gutter clearing, frame wiping or sign cleaning billed separately
• Access requirements noted if they affected the price, such as extension poles or water-fed pole
• VAT registration status, since many window cleaners are not registered
• Payment terms for repeat commercial clients, who often expect monthly invoicing

How to create a window cleaner invoice

1. 1Add your business details. Your name, address, contact details and tax number if you are registered.
2. 2Add the client. Their name and billing address. Save them to reuse next time.
3. 3List the work. Break the job into clear line items the way a window cleaner bills (see below).
4. 4Add tax. Apply your tax rate, or leave it at zero if you are not registered.
5. 5Set payment terms and a due date. State when payment is due and how the client can pay.
6. 6Download or send. Export a clean PDF, or email it to the client. No signup, no watermark.

How do you itemise a window cleaner invoice?

Bill each site separately even when they are all cleaned on the same round and invoiced together, since commercial clients often allocate costs across different cost centres or store managers. Keep add-on work like gutter clearing on its own line rather than folding it into the clean price, so the client can see it was a one-off. If you charge more for a site because of difficult access, note that in the description rather than just charging a higher rate with no explanation.

What do window cleaners typically charge?

Indicative ranges for guidance. Your rate depends on experience, location and the job.

Do window cleaners charge tax on invoices?

In the UK, sole traders with turnover below £90,000 are not VAT registered and must not charge VAT. Say plainly on the invoice that no VAT applies rather than leaving the tax line blank with no explanation, since commercial clients doing their own books will want that confirmed. Once turnover crosses the threshold, registration is compulsory and VAT at 20 percent applies going forward.

What payment terms should a window cleaner use?

Commercial rounds are usually invoiced monthly in arrears, with 14 or 30-day payment terms depending on the client's accounts payable process. Residential customers are more often paid on the day, cash or card, with no formal invoice terms needed. If a commercial client is slow to pay, it is common practice to ask for the next month's clean upfront until payment history improves.

Frequently asked questions