Auto Mechanic Invoice Example
A service and repair invoice with parts, labour and diagnostics.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic check | 1 | $55.00 | $55.00 |
| Labour (shop rate per hour) | 3.5 | $110.00 | $385.00 |
| Brake pads and rotors, front | 1 | $240.00 | $240.00 |
| Oil, filter and fluids | 1 | $88.00 | $88.00 |
| Shop supplies and disposal | 1 | $24.00 | $24.00 |
Sales tax at 7.5 percent on parts. Parts carry a 12 month or 12,000 mile warranty. Payment on collection.
An auto mechanic invoice bills for servicing and repair. It lists diagnostic time, labour at the shop rate, parts, and any shop supplies. Customers expect to see the parts and labour split out, and a warranty note on parts is standard. The invoice doubles as the service record for the vehicle.
What a auto mechanic invoice should include
- Your shop name and contact details
- The customer and the vehicle
- Diagnostic time if charged
- Labour at the shop hourly rate
- Each part as its own line
- Shop supplies and disposal fees
- Parts warranty and tax details
How to itemise the work
Charge diagnostic time as its own line, then labour at the shop rate, then each part. Group small consumables into a shop supplies line rather than itemising every clip. Note the parts warranty, since a 12 month or 12,000 mile guarantee is both standard and a reason the customer came to a professional shop.
Typical rates by region
| Region | Typical billing |
|---|---|
| United States | $90 to $150 per hour shop rate |
| United Kingdom | £50 to £100 per hour |
| Eurozone | €60 to €120 per hour |
| Canada | C$90 to C$140 per hour |
| Australia | A$100 to A$160 per hour |
Indicative ranges for guidance. Your rate depends on experience, location and the job.
Tax and compliance
In the US, parts are taxable in nearly every state, and labour is taxable in some, so most shops apply sales tax to the parts line at least. UK and EU garages registered for VAT charge it on the whole total. Australian workshops add GST and show their ABN.
Payment terms
Payment on collection is the norm, with card, cash or transfer taken when the customer picks up the vehicle. Fleet and trade accounts may run on net 30. State the parts warranty clearly on the invoice.
Frequently asked questions
Should I charge for diagnostic time?+
Yes. Diagnosis is skilled work that takes time and equipment, and charging for it is standard. Many shops credit the diagnostic fee against the repair if the customer goes ahead, which is a fair way to keep the customer happy while still being paid for the time.
How long should the parts warranty be?+
A 12 month or 12,000 mile warranty on parts and workmanship is the common standard, matching what many parts suppliers offer. Putting it on the invoice gives the customer a record and reduces disputes if something fails early.
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Use this exampleLast reviewed April 2026
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