Landscaper Invoice Example
A garden project invoice with labour, plants and materials.
Loads into the free builder with every field filled. Edit anything, then download a real PDF. No signup.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Clearance and ground preparation | 2 | £220.00 | £440.00 |
| Turfing and edging (per day) | 2 | £260.00 | £520.00 |
| Plants, shrubs and topsoil | 1 | £640.00 | £640.00 |
| Paving slabs and aggregate | 1 | £480.00 | £480.00 |
| Waste removal and skip hire | 1 | £190.00 | £190.00 |
VAT at 20 percent. Plants guaranteed for one growing season with normal care. Balance due within 14 days.
A landscaper invoice bills for garden and grounds work: clearance, planting, turfing, paving and waste removal. Project jobs mix labour by the day with materials like plants, soil and slabs. A clear invoice separates the labour from the materials and notes any guarantee on planting.
What should a landscaper invoice include?
- Your business name and contact details
- The customer and the job address
- Labour lines, often priced per day
- Materials such as plants, turf, soil and paving
- Waste removal or skip hire
- A planting guarantee note if you offer one
- Tax and payment details
How to create a landscaper invoice
- 1Add your business details. Your name, address, contact details and tax number if you are registered.
- 2Add the client. Their name and billing address. Save them to reuse next time.
- 3List the work. Break the job into clear line items the way a landscaper bills (see below).
- 4Add tax. Apply your tax rate (this example uses 20%).
- 5Set payment terms and a due date. State when payment is due and how the client can pay.
- 6Download or send. Export a clean PDF, or email it to the client. No signup, no watermark.
How do you itemise a landscaper invoice?
Price labour by the day for a defined project and list materials as their own lines: plants and topsoil, paving and aggregate, then waste removal. If you guarantee plants for a season, put it on the invoice, because it sets a fair boundary on what you will replace and what falls to the customer's care.
What do landscapers typically charge?
| Region | Typical billing |
|---|---|
| United States | $50 to $100 per hour, or per-project pricing |
| United Kingdom | £150 to £300 per person per day |
| Eurozone | €180 to €350 per day |
| Canada | C$250 to C$500 per day |
| Australia | A$300 to A$600 per day |
Indicative ranges for guidance. Your rate depends on experience, location and the job.
Do landscapers charge tax on invoices?
UK and EU landscapers registered for VAT charge it on labour and materials. In Australia, GST applies and the ABN belongs on the invoice. In the US, plants and hard materials are usually taxable while labour may be exempt, so tax often applies to the materials lines.
What payment terms should a landscaper use?
For larger projects, stage the payments: a deposit to cover materials, then the balance on completion. Net 14 for the final balance is common. State any planting guarantee and the care conditions it depends on.
Frequently asked questions
How do I handle the cost of plants and materials?+
List materials separately from labour so the customer can see the split. Charging a deposit before you buy plants and hard materials protects your cash flow, since these are real costs you carry before the job is done.
Should I guarantee the plants I install?+
A one season guarantee on healthy planting is reasonable and reassuring, on the condition that the customer waters and cares for them normally. Put the guarantee and its conditions on the invoice so both sides know what it covers.
Make this landscaper invoice yours
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Use this exampleLast reviewed July 2026
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