Voice Actor Invoice Example
A commercial voiceover invoice separating the session fee from the broadcast usage licence.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Studio session fee, commercial VO recording | 1 | $350.00 | $350.00 |
| Finished narration, per finished minute (0:30 spot) | 0.5 | $500.00 | $250.00 |
| Usage licence, national broadcast, 12 months | 1 | $1,200.00 | $1,200.00 |
| Pickup session, revised script lines | 1 | $150.00 | $150.00 |
Usage licence covers national broadcast for 12 months from first air date. Additional markets or renewal are billed separately.
A voice actor invoice bills a client, usually an ad agency or production company, for a recording session and the licence to use the finished audio. Commercial voiceover work is priced in two parts, a session fee for the actor's time and a usage fee for where and how long the recording can run. Any pickup session to re-record a line or two is billed separately from the original session.
What should a voice actor invoice include?
- Your name or business name and contact details
- The agency or client's name and production job reference
- An invoice number and the date
- The session fee and the usage licence as separate lines
- The usage term: media, region and length of licence
- Any pickup or re-record session billed on its own
- Payment details and delivery format for the audio
How to create a voice actor invoice
- 1Add your business details. Your name, address, contact details and tax number if you are registered.
- 2Add the client. Their name and billing address. Save them to reuse next time.
- 3List the work. Break the job into clear line items the way a voice actor bills (see below).
- 4Add tax. Apply your tax rate, or leave it at zero if you are not registered.
- 5Set payment terms and a due date. State when payment is due and how the client can pay.
- 6Download or send. Export a clean PDF, or email it to the client. No signup, no watermark.
How do you itemise a voice actor invoice?
Keep the session fee and the usage licence on separate lines, since the session is a one-time cost but the usage fee is what changes if the client wants to run the spot longer, in more markets, or renew it next year. State the usage term explicitly, national broadcast for 12 months, for example, so there is no ambiguity about what happens after it expires. Bill pickup sessions, short re-records of a line or two, as their own small line rather than folding them into the original fee.
What do voice actors typically charge?
| Region | Typical billing |
|---|---|
| United States | $250 to $600 session fee, $500 to $2,500 usage licence depending on market and term |
| United Kingdom | £200 to £500 session fee, licence per PACT/Equity guidelines |
| Eurozone | €220 to €550 session fee |
| Australia | A$350 to A$800 session fee |
Indicative ranges for guidance. Your rate depends on experience, location and the job.
Do voice actors charge tax on invoices?
Voiceover session and usage fees are treated as ordinary service income in the US and are generally not subject to sales tax, though a few states tax the licensing of recorded content differently, so check local rules if a large national usage fee is involved. Keep session fee and usage fee separate on the invoice since they may be treated differently for the client's own accounting even when both are tax-free for you.
What payment terms should a voice actor use?
Net 15 to net 30 from delivery is standard in commercial voiceover work. Usage renewals are typically invoiced before the current licence term expires so there is no gap in coverage.
Frequently asked questions
Why is the usage licence a separate charge from the session fee?+
The session fee pays for your time in the booth. The usage fee pays for the right to broadcast the result, and that right can be worth far more than the recording itself if the spot runs nationally for a year. Separating them lets you requote fairly if the client wants to extend or expand where it airs.
What counts as a pickup session?+
A short return to re-record a line or two, usually because of a script change or a client note, rather than a full new session. It is standard to bill this at a reduced flat fee rather than your full session rate.
What happens when a usage licence expires?+
The client needs to stop running the spot or come back to renew the licence for a further term. Many voice actors send a renewal reminder a month before expiry so the client can budget for it.
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Use this exampleLast reviewed January 2026
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