Videographer Invoice Example
A promo video invoice covering shoot days, edit and licensing.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Pre-production and shot list | 1 | $600.00 | $600.00 |
| Shooting days with lighting and audio | 2 | $1,400.00 | $2,800.00 |
| Editing, colour and sound design | 24 | $85.00 | $2,040.00 |
| Two cut-downs for social (vertical) | 2 | $250.00 | $500.00 |
50 percent was invoiced at booking. This is the balance on delivery. Broadcast usage quoted separately.
A videographer invoice bills for a video production from planning through to the final cut. It usually covers pre-production, shooting days, editing, and any licence for how the footage will be used. Because video budgets are larger, clients often pay half at booking and the balance on delivery.
What a videographer invoice should include
- Your business name and contact details
- The client and the production name
- Pre-production, shoot days and editing as separate lines
- Any deliverables such as social cut-downs
- The usage or broadcast licence if it applies
- The deposit already invoiced, shown as a deduction
- Payment details and terms
How to itemise the work
Break the job into the stages a client recognises: pre-production, shooting days, edit, and extra deliverables like vertical cut-downs for social. Charge shoot days as a day rate and editing by the hour or as a fixed block. If broadcast or paid-media usage is involved, quote it separately rather than folding it into the edit.
Typical rates by region
| Region | Typical billing |
|---|---|
| United States | $500 to $2,500 per shoot day, editing $50 to $150 per hour |
| United Kingdom | £350 to £1,800 per day |
| Eurozone | €400 to €2,000 per day |
| Canada | C$600 to C$2,800 per day |
| Australia | A$700 to A$3,000 per day |
Indicative ranges for guidance. Your rate depends on experience, location and the job.
Tax and compliance
Treat video like other professional services for tax. Registered businesses in the UK and EU add VAT. In the US, taxability varies by state and can change when a tangible deliverable is involved, so a drive of raw footage may be treated differently from a hosted download.
Payment terms
Fifty percent at booking and the balance on delivery is the standard split for commercial video. Net 15 or net 30 for the balance. State that final files are released once payment clears and that broadcast usage is quoted on top.
Frequently asked questions
Why split the invoice into a deposit and a balance?+
Video projects tie up your time and often your gear and crew for days. A deposit at booking covers that commitment and protects you if the shoot is cancelled. The balance falls due on delivery, once the client has the finished cut.
Do social cut-downs cost extra?+
Usually yes, because each version is a separate edit with its own aspect ratio, pacing and captions. List them as their own lines so the client sees what each deliverable costs and can choose how many they need.
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Use this exampleLast reviewed April 2026
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