Tutor Invoice Example

What should a tutor invoice include?

• Your name and contact details
• The student's name and the subject and level, for example GCSE maths
• The lesson block dates or the exam series it covers
• In-person and online lessons shown as separate line items if your rate differs
• Any intensive or longer exam-week sessions billed at their own rate
• Your cancellation and rescheduling policy for missed lessons

How to create a tutor invoice

1. 1Add your business details. Your name, address, contact details and tax number if you are registered.
2. 2Add the client. Their name and billing address. Save them to reuse next time.
3. 3List the work. Break the job into clear line items the way a tutor bills (see below).
4. 4Add tax. Apply your tax rate, or leave it at zero if you are not registered.
5. 5Set payment terms and a due date. State when payment is due and how the client can pay.
6. 6Download or send. Export a clean PDF, or email it to the client. No signup, no watermark.

How do you itemise a tutor invoice?

Split in-person and online lessons if you charge differently for each, parents querying a total want to see the split rather than an averaged rate. Exam-week intensives usually run longer than a standard hour and are worth a separate line at their own rate rather than being counted as extra standard lessons. It also makes it clear to parents exactly what the intensive session covered compared with a normal week.

What do tutors typically charge?

Indicative ranges for guidance. Your rate depends on experience, location and the job.

Do tutors charge tax on invoices?

Most private tutors are below the UK VAT registration threshold of £90,000 in taxable turnover, so no VAT is added and none should appear on the invoice. Tutoring income still needs to be declared for income tax through self assessment even though no VAT is charged.

What payment terms should a tutor use?

Payment for a block of lessons upfront is standard practice, with a clear policy on how much notice is needed to reschedule or cancel a lesson without losing the fee. Some tutors invoice the next block before the current one finishes so there is no gap in lessons.

Frequently asked questions