Locksmith Invoice Example

What should a locksmith invoice include?

• Your company name, contact details and any trade association membership
• The property address the callout was for
• The callout fee, with the out-of-hours rate shown separately from the standard rate
• Entry method used, since non-destructive entry versus drilling changes the price
• Locks supplied and fitted, with the make and standard (British Standard, for example)
• Number of keys cut

How to create a locksmith invoice

1. 1Add your business details. Your name, address, contact details and tax number if you are registered.
2. 2Add the client. Their name and billing address. Save them to reuse next time.
3. 3List the work. Break the job into clear line items the way a locksmith bills (see below).
4. 4Add tax. Apply your tax rate (this example uses 20%).
5. 5Set payment terms and a due date. State when payment is due and how the client can pay.
6. 6Download or send. Export a clean PDF, or email it to the client. No signup, no watermark.

How do you itemise a locksmith invoice?

Keep the callout fee separate from the lock and labour so the customer can see the emergency premium clearly. If a lock had to be drilled rather than picked, say so, it explains why a replacement lock is on the bill alongside the entry charge. Keys cut should be their own line priced per key, since the number varies job to job and customers query it if it's buried inside a bigger number.

What do locksmiths typically charge?

Indicative ranges for guidance. Your rate depends on experience, location and the job.

Do locksmiths charge tax on invoices?

UK locksmiths registered for VAT charge 20 percent on the full invoice, callout, labour and locks alike. Registration is required once turnover passes £90,000 in a rolling 12 month period, below that it's optional. This job is billed directly to a private homeowner, so standard VAT applies rather than the construction industry domestic reverse charge, which only applies between VAT-registered contractors. There's no reduced rate for emergency work either, the same 20 percent applies whether the job is a daytime rekey or a 3am lockout.

What payment terms should a locksmith use?

Emergency callouts are paid on the spot, by card or contactless in most vans now, since there's no ongoing relationship with the customer to invoice later. Scheduled work for landlords or letting agents is more often net 14 or net 30 against a purchase order.

Frequently asked questions