Massage Therapist Invoice Example
Mobile massage invoice with an in-home session, travel fee, and a discounted five-session package.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| 90-minute deep tissue massage, in-home visit, June 28 | 1 | $145.00 | $145.00 |
| Travel fee (within 10 miles) | 1 | $20.00 | $20.00 |
| Five-session package, 90-minute in-home sessions | 5 | $145.00 | $725.00 |
| Package discount, prepaid 5-session block ($130 per session equivalent) | 1 | -$75.00 | -$75.00 |
Colorado does not currently tax licensed massage therapy; this varies by state, so confirm locally if booking across state lines. License CO-MT.19042, package is prepaid and non-refundable after the first session.
Mobile massage therapists who travel to a client's home usually bill per session plus a travel fee that covers the time and cost of coming to the client, rather than folding travel into the session rate. Package deals, like a block of five sessions at a discount, are common and should be shown as a single line with the discount visible rather than as five separate discounted sessions. Tax treatment for massage therapy varies significantly by state and by whether the therapist is licensed as a medical provider.
What should a massage therapist invoice include?
- Session length and type (relaxation, deep tissue, sports) for each visit
- Travel fee, shown separately from the session rate, especially if it varies by distance
- Date of each session if billing for multiple visits on one invoice
- Package pricing shown as the package total and the per-session equivalent, so the discount is visible
- License number, if the state requires it to be shown on client-facing documents
- Cancellation policy reference if a late-cancellation fee is included on the invoice
- Payment method accepted at the time of service versus invoiced after
How to create a massage therapist invoice
- 1Add your business details. Your name, address, contact details and tax number if you are registered.
- 2Add the client. Their name and billing address. Save them to reuse next time.
- 3List the work. Break the job into clear line items the way a massage therapist bills (see below).
- 4Add tax. Apply your tax rate, or leave it at zero if you are not registered.
- 5Set payment terms and a due date. State when payment is due and how the client can pay.
- 6Download or send. Export a clean PDF, or email it to the client. No signup, no watermark.
How do you itemise a massage therapist invoice?
List each session with its date and length, since mobile clients often book multiple visits per month and want a record they can check against their calendar. Keep the travel fee on its own line rather than raising the session rate to cover it, since some clients are closer than others and it should be clear why the amount differs by visit. When billing a discounted package, show the package total as one line and note the per-session equivalent in the description or notes, rather than five separate lines at a reduced rate, which can look inconsistent if the client later books single sessions.
What do massage therapists typically charge?
| Region | Typical billing |
|---|---|
| United States | $100 to $180 per 90-minute session, plus a $15 to $30 travel fee |
| United Kingdom | £70 to £120 per 90-minute session, plus a travel charge |
| Canada | CAD 120 to CAD 200 per 90-minute session |
| Australia | AUD 130 to AUD 220 per 90-minute session |
Indicative ranges for guidance. Your rate depends on experience, location and the job.
Do massage therapists charge tax on invoices?
Sales tax on massage therapy varies by state in the US. Some states exempt it entirely as a health service, others tax it unless the therapist is providing it under a medical referral, and a few tax it outright regardless of licensing. Check the specific state's treatment rather than assuming exemption just because the service has a wellness or therapeutic purpose.
What payment terms should a massage therapist use?
Most independent mobile therapists collect payment at the end of each session by card, though a monthly invoice is useful for clients paying from an HSA or FSA, or for corporate clients booking on-site sessions for staff. Packages are typically paid upfront before the first session in the block. A late-cancellation fee, if charged, is usually due at the time of the missed appointment.
Frequently asked questions
How should a five-session package be shown on the invoice?+
As one line for the package total, with the per-session equivalent noted in the description, rather than as five separate discounted lines, so the pricing stays consistent if the client also books single sessions later.
Is the travel fee taxed the same way as the session?+
In most states that tax massage services, yes, the travel fee is part of the taxable sale since it is a condition of providing the service. Check local rules if the fee is significant relative to the session price.
Do mobile massage therapists charge sales tax?+
It depends on the state. Some exempt licensed massage therapy as a health service, others tax it, and a few make it conditional on medical necessity, so confirm locally rather than assuming either way.
Can this invoice be submitted to an HSA or FSA?+
Only if the massage is prescribed or recommended by a medical provider for a specific condition in most plans; a general wellness massage typically does not qualify without that documentation.
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Use this exampleLast reviewed March 2026
Related invoice examples
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Individual session, 50 minutes (CPT 90837), July 2 | 1 | $165.00 | $165.00 |
| Individual session, 50 minutes (CPT 90837), July 9 | 1 | $165.00 | $165.00 |
| Individual session, 50 minutes (CPT 90837), July 23, sliding-scale rate | 1 | $120.00 | $120.00 |
| Late-cancellation fee, July 16 (less than 24 hours notice) | 1 | $80.00 | $80.00 |
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|---|---|---|---|
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| Bridal trial session | 1 | £85.00 | £85.00 |
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