Copywriter Invoice Example
A retainer invoice for monthly copy and content work.
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Monthly content retainer (8 articles, 2 email sequences) | 1 | $2,800.00 | $2,800.00 |
| Landing page rewrite | 1 | $650.00 | $650.00 |
| Additional revision round beyond scope | 3 | $110.00 | $330.00 |
Retainer billed at the start of the month. Extra rounds beyond the agreed two are listed separately. Net 15.
A copywriter invoice bills for writing work: articles, web copy, email sequences and campaigns. Many copywriters work on a monthly retainer, so the invoice often shows a fixed retainer line plus any work that went beyond the agreed scope. Clarity about what is included and what is extra keeps the relationship clean.
What a copywriter invoice should include
- Your business name and contact details
- The client and the billing period
- The retainer line, or per-project and per-word lines
- Any extra revision rounds or work beyond scope
- Invoice number, issue and due dates
- Payment details and terms
How to itemise the work
If you work on retainer, show it as a single clear line with what it covers in brackets, then list anything extra separately. For one-off work, bill per project or per word rather than per hour, since clients care about the finished piece, not the time it took. Flag revision rounds beyond the agreed number as their own lines.
Typical rates by region
| Region | Typical billing |
|---|---|
| United States | $0.20 to $1 per word, or $50 to $150 per hour |
| United Kingdom | £0.15 to £0.60 per word |
| Eurozone | €0.15 to €0.70 per word |
| Canada | C$0.25 to C$0.90 per word |
| Australia | A$0.30 to A$1 per word |
Indicative ranges for guidance. Your rate depends on experience, location and the job.
Tax and compliance
Copywriting is a professional service. Registered writers in the UK and EU charge VAT on the net. In the US, writing services are exempt from sales tax in most states, but confirm your own state rules before you decide to leave tax off.
Payment terms
Retainers are usually billed at the start of the month, in advance. For project work, net 15 is common, and a deposit is reasonable for larger pieces. Spell out how many revision rounds the price covers so extra work does not become a dispute.
Frequently asked questions
Should I bill per word, per hour or per project?+
Per project or per word is usually better than per hour, because it rewards you for writing well and fast rather than slowly. Retainers suit ongoing clients who need a steady volume. Whatever you pick, put the basis on the invoice so the client can see how the number was reached.
How do I handle endless revisions?+
Agree a number of revision rounds up front, include them in the price, and bill anything beyond that as a separate line at your hourly rate. Showing the extra rounds on the invoice makes the boundary visible without a difficult conversation.
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Use this exampleLast reviewed April 2026
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