How do I invoice for a logo or brand design?
Add a design-fee line for the core work, then separate lines for revisions beyond scope, usage rights and source files if supplied. This keeps the pricing transparent.
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Free Graphic Designer Invoice Template
Invoice design work properly — deposits, revision rounds, usage rights and source files, all clearly itemised. Free, no signup, professional PDF.
Last updated: July 13, 2026
Graphic designer invoice template
Design invoices are about more than a single fee — they should spell out revisions, licensing and source files so nothing is assumed. This free template itemises everything a design invoice needs and protects your intellectual property, in a clean PDF you can send in a minute.
Typical line items for design work
- Design fee — the core creative work (logo, brand, layout, etc.)
- Revisions beyond scope — additional rounds past the agreed number
- Usage / licensing rights — the fee for how the client may use the work
- Source files — a separate charge if you supply working files
- Stock assets — fonts, photography or icons you licensed for the project
Deposits: get paid before you start
It's standard to take a 30–50% deposit upfront to secure a design project, with the balance due on delivery. Add a deposit line to the first invoice (or a quote via the quote generator), then invoice the balance on completion. This protects your time and filters out non-serious clients.
Spell out usage rights and IP
Ambiguous rights cause disputes. On the invoice or an attached note, state clearly:
- Who owns the copyright after payment (you, or transferred to the client)
- Scope of use — web only, print, social, or unlimited
- Duration — perpetual or time-limited
- Territory — local, national or worldwide
Charging more for broader rights (e.g. full buyout) is normal — make it a separate, priced line.
How to create it
- Open the invoice generator
- Add your studio and the client
- Add lines for design fee, revisions, usage rights and source files
- Add a deposit line (or invoice the balance)
- Download the PDF
Frequently Asked Questions
Should I charge a deposit?
Yes — 30–50% upfront is standard to secure a design project, with the balance due on delivery. Add a deposit line to your first invoice.
How do I handle usage rights on the invoice?
Add a priced "usage/licensing rights" line and state the scope, duration and territory. Broader rights (full buyout) command a higher fee.
Do I charge extra for source files?
Many designers do — add a separate "source files" line if you deliver editable working files, since they let the client edit the work themselves.
What about revisions?
Include the agreed number of revision rounds in the design fee, and bill additional rounds as separate "revisions beyond scope" lines.
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