Free UAE VAT Invoice Template

UAE VAT Invoice Template (FTA-Compliant, 5% VAT)

If you are VAT-registered in the UAE, every sale needs a proper tax invoice that meets Federal Tax Authority (FTA) rules. Get one field wrong and your customer can lose the right to reclaim input VAT — and you risk a penalty. This free generator builds a compliant UAE tax invoice with the correct fields, 5% VAT and your TRN, ready to download as a clean PDF.

What a UAE Tax Invoice Must Contain

A full tax invoice under UAE VAT law must include:

• The words “Tax Invoice” clearly displayed
• Your name, address and TRN — exactly as registered with the FTA
• A unique, sequential invoice number
• Date of issue and, if different, the date of supply
• A description of the goods or services
• The amount excluding VAT, the 5% VAT amount, and the gross total — all in AED
• For B2B: the customer’s name, address and TRN
• If any discount applies, the amount of the discount

The 5% VAT Rate

The UAE standard VAT rate is 5% (confirmed by the FTA for 2026). Show it as a separate line so the customer can see the tax clearly. Some supplies are zero-rated (exports, certain healthcare and education) or exempt (some financial services, residential property) — if that applies, label the line 0% or exempt rather than charging 5%.

Your TRN Is Mandatory

The Tax Registration Number (TRN) is a 15-digit number the FTA issues when you register for VAT. It must appear on every tax invoice. Without a valid TRN the document is not a valid tax invoice and the buyer cannot recover the input VAT — which is exactly why B2B customers insist on it. If you are not VAT-registered, do not add a TRN or charge VAT; issue a normal invoice instead.

The 14-Day Rule

A tax invoice must be issued within 14 days of the date of supply. Send it promptly to stay compliant, and keep a copy for at least 5 years in case of an FTA audit.

Full vs Simplified Tax Invoice

You can issue a simplified tax invoice when the customer is not VAT-registered (a consumer) or the supply is under AED 10,000. It still needs “Tax Invoice”, your name/address/TRN, the date, a description and the total including VAT — but fewer fields than a full tax invoice (no customer TRN required). For larger B2B supplies, issue a full tax invoice.

UAE e-Invoicing 2026 — Get Ahead of the Mandate

The FTA is rolling out mandatory e-invoicing: voluntary adoption from July 2026, then mandatory for large businesses (revenue above AED 50 million) from January 2027, phasing to everyone after. E-invoices must be structured XML (UBL / PINT-AE), exchanged through an Accredited Service Provider (ASP) and reported to the FTA — PDFs and scans will not count on their own.

Our generator already exports an EN 16931 / Peppol UBL e-invoice alongside the PDF, so you can start producing the structured format your accountant or ASP will need. See the Peppol format and structured e-invoice guides.

Penalties for Getting It Wrong

The FTA can charge administrative penalties for incorrect or missing tax invoices (commonly cited at around AED 5,000 per incorrect invoice). Beyond the fine, a non-compliant invoice can cost your customer their input-VAT recovery — damaging the relationship. Using a compliant template from the start avoids both.

How to Create Your UAE VAT Invoice

1. Open the free invoice generator
2. Set the currency to AED
3. Add your business name and TRN exactly as registered with the FTA
4. Add the customer (and their TRN for B2B)
5. Add your line items, then set the tax rate to 5%
6. Download the PDF — and export the e-invoice XML for the FTA mandate

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